FRESH RPSL / 2026 RULES

Required documents for a new RPSL licence

Prepare your company application file and a separate dossier for each proposed ship. Use the two lists below to see what to collect before review.

Open / Save Fresh RPSL PDF ↗Company documents ↓Ship documents ↓

01 / APPLICATION FILE

Company documents

Start with the Form I application and its listed enclosures. Keep the office and procedure records ready for inspection.

FORM I & RULE 7

Application & enclosures

Completed Form I application and prescribed fee receipt
Completed declarations in Forms II and III
Signed Form IV agreement with the shipowner or employer
Single point of contact details; authorised signatories with specimen signatures, contact numbers and email IDs
Bank Guarantee from a scheduled bank for the proposed placement capacity

ENTITY & FINANCIALS

Registration & accounts

Certificate of incorporation or registration; MOA/AOA or LLP agreement, as applicable
Company PAN and previous year’s income tax return
Profit & Loss accounts and balance sheets for the last five years; confirm the applicable record set if the entity is newly formed
Chartered accountant’s certificate of assets and liabilities
Board resolution or equivalent authorisation and KYC of directors, partners and authorised signatories

INSPECTION PREPARATION

Office, people & procedures

Registered office, principal place of business and branch details; lease, leave & licence or ownership proof, and office photos
Top management details in Form III, qualifications, CoC and relevant experience; staff list and organisation chart
Company website, domain email and office communication arrangements
RPSL manual, recruitment and placement procedures, forms, registers and record-control formats
Seafarer application, verification and briefing formats; sample SEA/CBA and complaint, repatriation, abandonment and compensation procedures

02 / PROPOSED VESSELS

Ship documents

Form I calls for a list of proposed ships with IMO numbers. Keep the supporting vessel file available for verification and inspection.

VESSEL & SHIPOWNER

Identity & authority

List of proposed ships with IMO numbers and flag details
Certificate of Registry and ship particulars for each vessel
Shipowner or employer agreement in Form IV; owner, manager and 24-hour contact details
Minimum Safe Manning Document and Document of Compliance (DOC), as applicable
Current vessel certificate list and validity/verification record

CREW PROTECTION

MLC, insurance & employment

Maritime Labour Certificate and DMLC Parts I and II, where applicable
P&I insurance evidence and MLC financial security for abandonment/repatriation and contractual death or disability claims
Sample Seafarer Employment Agreement (SEA) and applicable CBA or wage terms
Shipowner due diligence, seafarer welfare and emergency response arrangements

Application list and supporting file are different.

Rule 7 and Form I specify the application and enclosures. Ship certificates and operating records help with vessel checks and Schedule IV inspection; exact submissions can vary by the ship, flag and current instructions of the issuing authority.

Read the official 2026 RPSL Rules ↗

Check Bank Guarantee slabs ↗Fresh RPSL support ↗Discuss your file with NavSure ↗